Selenity Expenses

Start by capturing a purchase the moment it happens. Open Selenity Expenses on your phone, snap the receipt, and let OCR lift the merchant, date, amount, and tax automatically. If your corporate or personal card is linked, new transactions appear in your feed and match to the right receipt with a tap. Add a cost center, project, or client code, set billable or non‑billable, and the app checks your company rules as you go—warning you about limits, missing fields, or out‑of‑policy items before you submit. Traveling abroad? Enter in the local currency and see the native exchange rate applied. Driving to a customer site? Start mileage tracking, stop at arrival, and attach the trip log to the claim for tax‑ready records.

Managers work from a single approvals queue. Open any claim to see line‑item details, the original receipt image, the card source, the FX rate used, and a mapped mileage route. Automated checks highlight exceptions: duplicates, weekend spend, over‑limit amounts, or missing receipts. Approve, reject, or request edits with a note. Routes can be tiered, so your sign‑off can automatically move to finance or a senior approver based on value thresholds. Out of office? Delegate approvals to a colleague or apply bulk actions to clear routine, compliant reports fast.

Finance teams get the controls and evidence needed for clean books and fast close. Pull a reconciliation summary that ties card feeds, bank imports, and approved claims to payouts. Unmatched transactions are flagged for follow‑up, and missing receipts are easy to chase. Configure tax codes to separate recoverable VAT/GST and generate reclaim‑ready reports. Schedule reimbursements, export journals to your accounting or ERP system, and lock periods after posting. Multi‑currency reports show both source and home amounts, and every change is captured in an audit trail for internal review or external auditors.

Admins can stand up the system quickly and fine‑tune it over time. Build categories, mileage rates, and per‑role rules (caps, daily limits, merchant restrictions). Design multi‑level workflows for different departments or regions. Connect HR for user provisioning, your general ledger for coding and posting, and payroll for net pay reimbursements using native integrations or APIs. Enable SSO for secure access and define granular permissions for submitters, approvers, and auditors. Dashboards surface trends—top merchants, non‑compliance hotspots, aging approvals—and alerts notify owners when spend approaches budgets, so teams can act before issues grow.